# OpenRegulatory Formwork pricing (2026)

Source: https://bestqmssoftware.com/pricing/formwork/
By Tom Muller, updated October 5, 2026
Part of Best QMS Software (https://bestqmssoftware.com/). Prices of all systems: https://bestqmssoftware.com/pricing/

Formwork publishes every tier. A team of more than 5 people needs QMS + Techdoc at 499 € a month plus VAT, a flat price for unlimited users with no setup or validation fees.

- Overall score: 7.8 out of 10 (#1 of 18 systems tested)
- Price: $7k/yr (QMS + Techdoc at 499 € a month plus VAT for unlimited users (5,489 € billed yearly); the vendor's US-dollar price is $599 a month, $7,188 a year ($6,589 billed yearly). Needed for 6+ users and to release product documentation for an audit. Starter is 99 € ($119) a month for up to 5 users; a limited Community Edition is free. Prices from the vendor's pricing page, 3 Oct 2026.)
- Best for: You're an early-stage device startup, especially one building software, and want a cheap, self-serve QMS with templates and linked requirements, risks and tests.
- Watch out: Complaints are logged as incidents with no documented investigation step, and we found no internal audit planning, UDI or DMR/DHR features. The vendor has no ISO 27001 certification and offers no audit rights.
- Maker: OpenRegulatory (OpenReg GmbH), https://openregulatory.com/
- Last checked: October 2026
- Full review: https://bestqmssoftware.com/reviews/formwork/

Scores out of 10:
- Compliance coverage: 6.5 (CAPA, change, supplier and training documented; validation report; vendor has no ISO 27001)
- Design controls and traceability: 9.0 (Linked requirements, tests and risks with spreadsheet exports; no Jira or Git)
- Usability: 5.0
- Support and onboarding: 6.0
- Community sentiment: 5.0 (2 reviews on G2, 0 on Capterra (Sep 2026))
- Affordability: 8.5. $7k/yr (499 € a month flat for unlimited users; 99 € for up to 5)
- Price transparency: 10.0. Full price list (All three tiers and their limits published)
- Try before you buy: 10.0. Free tier (Self-serve sign-up, no sales call)
- Contract and lock-in: 8.0. Annual (Terms say yearly auto-renewal; marketing says monthly)
- Time to go live: 10.0. Days to 2 weeks (Vendor estimate; templates included)
- EU data residency: 8.0. France (backups in Germany) (DPA generated in the app; no public subprocessor list)
- Budget predictability: 8.0. No cap on renewal increases (Starter rose from 49 € to 99 € in 2025; main tier fell from 799 € to 499 €)


## What Formwork costs

Formwork publishes three tiers. On the pricing page of 3 October 2026, QMS + Techdoc costs 499 € a month plus VAT for unlimited users, Starter costs 99 € a month for up to 5 users, and the Community Edition is free.[^pricing-live] The same page gives US-dollar prices: $599 a month for QMS + Techdoc and $119 for Starter.[^pricing-live]

QMS + Techdoc includes all features, the validation report, custom agreements (NDA, DPA, QAA) and a free migration.[^pricing-live]

## How we got the price

These are list prices from the vendor's own pricing page, read through a Wayback Machine capture of 3 October 2026 and checked in a browser on 1 October 2026.[^pricing-live] A German tool directory listed the same euro prices in June 2026.[^kisyndikat] That listing repeats the vendor's prices, so it confirms them but isn't a separate price signal. We didn't ask the vendor for a quote.

## Plans and tiers

- **Community Edition:** free, 5 users, up to 10 documents and 10 records, no support.[^pricing-live]
- **Starter:** 99 € a month plus VAT, 5 users, no usage limits. You can't release product documentation, and there's no validation report or free migration.[^pricing-live]
- **QMS + Techdoc:** 499 € a month plus VAT, unlimited users, all features.[^pricing-live]

Paying yearly gives one month free.[^pricing-live] CAPA and training management aren't on the free tier.[^capa][^trainings]

## Fees on top

We found no setup, validation or onboarding fees.[^pricing-live] The euro prices are quoted plus VAT.[^pricing-live] The validation report and migration are part of QMS + Techdoc, and the vendor says its migration service usually takes one to two weeks.[^pricing-live][^migrations]

## What a 10-person team pays

A 10-person team needs QMS + Techdoc, because the other tiers stop at 5 users.[^pricing-live] The vendor also says releasing (versioning) product documentation, which you need for an audit, is only possible on that tier.[^pricing-article]

That is 5,988 € a year billed monthly, or 5,489 € billed yearly, plus VAT. In US dollars it is $7,188 or $6,589.[^pricing-live] Because the price is flat for unlimited users, growing from 10 to 25 people doesn't change the bill.[^pricing-live]

A team of up to 5 that isn't yet heading for an audit could use Starter, at 1,188 € a year billed monthly.[^pricing-live][^pricing-article]

## Price history

Formwork's list prices have moved in both directions.

- **November 2023:** the free Community Edition had no user limit. A 349 € plan covered the QMS without technical documentation for unlimited users, and QMS + Techdoc was 799 €.[^pricing-2023]
- **2024:** Starter cost 49 € a month, but only for unfunded startups of up to three people. QMS + Techdoc was listed at 799 € a month, with 499 € as a startup discount.[^pricing-2024][^discount]
- **March 2025:** QMS + Techdoc fell from 799 € to 499 € a month for everyone. Starter went from 49 € to 99 € a month, open to every company but capped at 5 users.[^discount][^pricing-2025][^starter-note]
- **February to October 2026:** unchanged.[^pricing-live]

OpenRegulatory says the 349 € plan was a short pricing test that never had customers. We couldn't confirm that from a public source, and we don't count it as a price rise. Today a team of more than 5 pays at least 499 € a month.[^pricing-live] We found no statement on whether existing customers kept their old price. Our [news post on the March 2025 change](/news/formwork-price-change-march-2025/) has more detail.

## Renewal, contract length and exit

The marketing says there's no minimum commitment beyond a month and that you cancel with a button.[^pricing-live][^pricing-article] The terms of service say something else: the agreement renews for one-year periods unless you cancel in writing 30 days before the end of the term.[^tos] We treat the term as annual, because the terms are binding. Ask for the term in writing before you buy.

The same terms let renewal fees rise once a year with 30 days' notice, with no cap, and let the vendor add new charges at the end of any term.[^tos]

On exit, documents and records can be exported at any time as PDF or Markdown, and technical documentation as spreadsheets.[^batch-export] The terms also promise a CSV export on request before the contract ends.[^tos] They don't say what happens to your data if OpenReg GmbH becomes insolvent, stops the service or is sold.[^tos]

## How Formwork compares on price

Formwork is one of the cheapest systems we review for a 10-person team. [Cognidox](/pricing/cognidox/) starts at £6,000 a year, but only for up to 5 users and without e-signatures; the tier a 10-person team needs isn't priced. [SimplerQMS](/reviews/simplerqms/) publishes a Starter price from $17.5k a year for up to 15 users, with implementation, validation and training included. [Matrix Requirements](/pricing/matrix-requirements/) comes to about $22k a year for a full QMS from two products. What each plan covers differs between these systems, so compare scope as well as price.

[^pricing-live]: [Formwork pricing, archived 3 Oct 2026](https://web.archive.org/web/20261003032601/https://openregulatory.com/pricing). Vendor website (Wayback Machine), read 4 Oct 2026; also checked in a browser 1 Oct 2026.
[^kisyndikat]: [KI-Syndikat: Formwork](https://www.ki-syndikat.de/tools/formwork/). Tool directory (editorial, no hands-on test), checked 13 Jun 2026 by the publisher, read 4 Oct 2026.
[^capa]: [Formwork Manual: Non-conformities and CAPAs](https://openregulatory.com/formwork/manual/non-conformities-capas). Vendor documentation, checked 1 Oct 2026.
[^trainings]: [Formwork Manual: Trainings and roles](https://openregulatory.com/formwork/manual/trainings-roles). Vendor documentation, checked 4 Oct 2026.
[^migrations]: [Formwork: Free migration service, archived 29 Jan 2026](https://web.archive.org/web/20260129154634/https://openregulatory.com/formwork/migrations). Vendor website (Wayback Machine), checked 4 Oct 2026.
[^pricing-article]: [Formwork eQMS pricing, and when you should upgrade, archived 21 May 2025](https://web.archive.org/web/20250521173444/https://openregulatory.com/formwork-eqms-pricing-and-when-you-should-upgrade/). Vendor documentation, updated 5 Mar 2025.
[^pricing-2023]: [Formwork product page with prices, archived 30 Nov 2023](https://web.archive.org/web/20231130082416/https://openregulatory.com/formwork/). Vendor website (Wayback Machine), checked 4 Oct 2026.
[^pricing-2024]: [Formwork eQMS pricing, and when you should upgrade, archived 8 Sep 2024](https://web.archive.org/web/20240908125301/https://openregulatory.com/formwork-eqms-pricing-and-when-you-should-upgrade/). Vendor documentation (Wayback Machine), checked 4 Oct 2026.
[^discount]: [How to purchase Formwork with the startup discount, archived 26 Mar 2025](https://web.archive.org/web/20250326150426/https://openregulatory.com/how-to-purchase-formwork-with-the-startup-discount/). Vendor documentation, updated 5 Mar 2025.
[^pricing-2025]: [Formwork pricing, archived 25 Apr 2025](https://web.archive.org/web/20250425085227/https://openregulatory.com/formwork/pricing/). Vendor website (Wayback Machine), checked 4 Oct 2026.
[^starter-note]: [Launching Formwork Starter, update note of Jul 2025, archived 15 Aug 2025](https://web.archive.org/web/20250815084321/https://openregulatory.com/articles/launching-formwork-starter). Vendor article (Wayback Machine), checked 4 Oct 2026.
[^tos]: [Formwork terms of service](https://app.openregulatory.com/terms_of_service). Vendor legal page, checked 4 Oct 2026.
[^batch-export]: [No lock-in, ever: Formwork batch export, archived 25 Apr 2025](https://web.archive.org/web/20250425090050/https://openregulatory.com/formwork-batch-export-no-qms-software-vendor-lock-in/). Vendor release article, updated 1 Oct 2024.