Ideagen Quality Management pricing

What Ideagen Quality Management costs

Ideagen publishes one price on its own site. The FastStart Pack for Medical Devices costs “below £20,000 per year” (checked October 2026).¹ According to the pack’s FAQ, that includes configuration, all core modules, templates, two days of training, 5 admin licences and 10 user licences.¹ The life sciences pack page words the same figure as “Implementation below £20,000”, so confirm in writing whether it is a yearly price.²

Our estimate for a 10-person device team is $22,000–29,000 a year before validation, at 1 GBP = 1.3287 USD (ECB, 30 Sep 2026).³

How we got the estimate

Ideagen sells the product to UK public bodies through the G-Cloud marketplace, and its price list there is public. The October 2025 list gives:⁴

• Platform fee: £15,000 a year (Professional Standard).
• Users: £720 each for the first four primary users, falling to £608 from the tenth. Ten users come to £21,808 a year.
• Implementation: £1,330 per day, scoped per customer.

Public NHS contracts give an independent check. Portsmouth Hospitals paid £51,633 for about three years of Q-Pulse modules in one radiotherapy department. Calderdale and Huddersfield paid £54,915 for three years of the SaaS version.⁵⁶ Cardiff and Vale paid £103,672.54 for a five-year licence.⁷ That is roughly £17–21k a year for a single-department deployment. Large multi-department contracts run to £37k–74k a year.⁸

The low end of our range is the smallest NHS contract, about £16,800 a year. The high end is the October 2025 list price for 10 users. The FastStart pack, below £20,000, sits inside the range.

A newer G-Cloud list, dated January 2026, cut the platform fee to £12,000 and implementation to £1,000 a day. On that list 10 users come to about £18,800 a year.⁹ Our range doesn’t use it yet, so the top end may be slightly high. It isn’t clear whether the cut applies outside the public sector.

Plans and what they include

On the G-Cloud list, Professional Standard covers documents, audits, CAPA, customers, suppliers, assets, people and training, dashboards and a mobile app. Professional Plus adds occurrences and incidents, at a £20,000 platform fee.⁴ The FastStart pack bundles configuration, templates and training with 15 licences. Extra licences are available on request.¹

Fees on top

• Validation: IQ/OQ pack £4,000, IQ/OQ/PQ pack £9,320, or £20,000 for validation as a service (October 2025 list).⁴
• Implementation: included in the FastStart pack, otherwise charged by the day.¹⁴
• Customer success: the basic plan is free; a dedicated success manager adds 15–25% to licence fees.⁴
• Exports and API: large exports cost extra, and the standard agreement says API use may carry extra fees.¹⁰¹¹

Renewals and price history

Ideagen may raise fees once a year on the contract anniversary, and its terms set no cap or index.¹¹ Renewals run on Ideagen’s then-current terms, and users added mid-term are charged at then-current rates.¹¹

Its published list prices haven’t risen recently. The G-Cloud prices were the same in May 2024 and October 2025, and the January 2026 list lowered the platform fee.¹²⁴⁹ On that list, going from 10 to 25 users raises the yearly cost from about £18,800 to £27,900.⁹

Existing customers tell a different story. Three G2 reviewers report steep rises: from about $4,300 to $9,000 a year over two years, a rise “without warning”, and a contract price that tripled after a forced move to the cloud version.¹³¹⁴¹⁵ Ask for a renewal cap in the order form.

Contract length and exit

The FastStart page describes an annual subscription.¹ Ideagen’s standard UK agreement lets the order form set the term. Where it doesn’t, the agreement runs for 24 months and renews for further 24-month periods unless you give 90 days’ notice.¹¹ At renewal you can’t cut licences below half of the previous fees.¹¹ Check which term your order form names.

Data is deleted after termination. You must extract it yourself beforehand, and any help is at Ideagen’s discretion and cost.¹¹ Records and lists export to CSV, PDF, XLS and XML.¹⁰

How Ideagen compares on price

• SimplerQMS publishes a starting price of $17,500 a year for up to 15 users, including implementation, validation, data migration and training. Its terms add 5% to all prices every January.¹⁶
• Greenlight Guru publishes an entry price of $12,000 a year, with implementation quoted separately. Vendr reports a median of $43,989 a year.¹⁷¹⁸
• Arena QMS doesn’t publish prices. Our estimate is $12,000–25,000 a year for 10 users, with implementation and validation extra.¹⁹

Of these, only Ideagen has a public per-user price list. The total depends on whether validation and implementation are in the quote, so ask for both as separate lines.

More on Ideagen Quality Management: full review · Ideagen Quality Management alternatives · prices of all systems.