# Ideagen Quality Management pricing (2026)

Source: https://bestqmssoftware.com/pricing/ideagen-quality/
By Tom Muller, updated October 5, 2026
Part of Best QMS Software (https://bestqmssoftware.com/). Prices of all systems: https://bestqmssoftware.com/pricing/

Ideagen publishes a price ceiling for its medical device pack and a full price list on the UK government marketplace. We estimate $22,000–29,000 a year for 10 users, before validation.

- Overall score: 6.4 out of 10 (#10 of 18 systems tested)
- Price: est. $22–29k/yr (Estimate for 10 users, Oct 2026. The vendor's Medical Devices FastStart pack is 'below £20,000 per year' with 5 admin and 10 user licences, setup and 2-day training. The Oct 2025 G-Cloud price list gives £21,808 a year for 10 users plus implementation at £1,330 a day; small NHS deployments run about £17–21k a year. Validation packs (£4,000–9,320) are extra. Converted at 1 GBP = 1.3287 USD (ECB, 30 Sep 2026).)
- Best for: You make physical devices or combination products, want proven CAPA, audit, supplier and document workflows with Part 11 signatures, and handle design controls and risk files elsewhere.
- Watch out: Design controls, ISO 14971 risk files, vigilance reporting and IEC 62304 support aren't documented as product features, and the standard agreement defaults to 24 months with automatic renewal unless the order form says otherwise.
- Maker: Ideagen, https://www.ideagen.com/products/ideagen-quality-management
- Last checked: October 2026
- Full review: https://bestqmssoftware.com/reviews/ideagen-quality/

Scores out of 10:
- Compliance coverage: 8.0 (Part 11 supplement; validation packs sold separately; no UDI or DHR features)
- Design controls and traceability: 2.5 (Design controls and ISO 14971 only claimed on a marketing page)
- Usability: 7.5. 7.5 / 10 on G2 (445 ratings)
- Support and onboarding: 7.5. 7.6 / 10 on G2 (403 ratings)
- Community sentiment: 8.0 (4.0/5 on G2 (496 reviews), listing spans several Ideagen editions)
- Affordability: 5.5. est. $22–29k/yr (Under £20k/yr for the device pack; NHS deployments £17–21k/yr)
- Price transparency: 6.0. Price ceiling only ('Below £20,000 per year' for one pack; rest on request)
- Try before you buy: 5.0. No free trial (Self-serve interactive demo and live demo)
- Contract and lock-in: 8.0. Annual (FastStart) (Agreement defaults to 24 months unless the order form differs; auto-renews; CSV/PDF/XLS export, large exports cost extra)
- Time to go live: 8.0. 30–45 days (Vendor estimate for the FastStart pack)
- EU data residency: 8.0. UK or EEA available (Public DPA; sub-processor list not published)
- Budget predictability: 3.0. Uncapped yearly increases (Terms allow one rise a year with no cap; users report steep rises at renewal)


## What Ideagen Quality Management costs

Ideagen publishes one price on its own site. The FastStart Pack for Medical Devices costs "below £20,000 per year" (checked October 2026).[^faststart] According to the pack's FAQ, that includes configuration, all core modules, templates, two days of training, 5 admin licences and 10 user licences.[^faststart] The life sciences pack page words the same figure as "Implementation below £20,000", so confirm in writing whether it is a yearly price.[^faststart-ls]

Our estimate for a 10-person device team is **$22,000–29,000 a year** before validation, at 1 GBP = 1.3287 USD (ECB, 30 Sep 2026).[^ecb]

## How we got the estimate

Ideagen sells the product to UK public bodies through the G-Cloud marketplace, and its price list there is public. The October 2025 list gives:[^gcloud-price]

- **Platform fee:** £15,000 a year (Professional Standard).
- **Users:** £720 each for the first four primary users, falling to £608 from the tenth. Ten users come to £21,808 a year.
- **Implementation:** £1,330 per day, scoped per customer.

Public NHS contracts give an independent check. Portsmouth Hospitals paid £51,633 for about three years of Q-Pulse modules in one radiotherapy department. Calderdale and Huddersfield paid £54,915 for three years of the SaaS version.[^nhs-portsmouth][^nhs-cht] Cardiff and Vale paid £103,672.54 for a five-year licence.[^nhs-cardiff] That is roughly £17–21k a year for a single-department deployment. Large multi-department contracts run to £37k–74k a year.[^nhs-hull]

The low end of our range is the smallest NHS contract, about £16,800 a year. The high end is the October 2025 list price for 10 users. The FastStart pack, below £20,000, sits inside the range.

A newer G-Cloud list, dated January 2026, cut the platform fee to £12,000 and implementation to £1,000 a day. On that list 10 users come to about £18,800 a year.[^gcloud15] Our range doesn't use it yet, so the top end may be slightly high. It isn't clear whether the cut applies outside the public sector.

## Plans and what they include

On the G-Cloud list, Professional Standard covers documents, audits, CAPA, customers, suppliers, assets, people and training, dashboards and a mobile app. Professional Plus adds occurrences and incidents, at a £20,000 platform fee.[^gcloud-price] The FastStart pack bundles configuration, templates and training with 15 licences. Extra licences are available on request.[^faststart]

## Fees on top

- **Validation:** IQ/OQ pack £4,000, IQ/OQ/PQ pack £9,320, or £20,000 for validation as a service (October 2025 list).[^gcloud-price]
- **Implementation:** included in the FastStart pack, otherwise charged by the day.[^faststart][^gcloud-price]
- **Customer success:** the basic plan is free; a dedicated success manager adds 15–25% to licence fees.[^gcloud-price]
- **Exports and API:** large exports cost extra, and the standard agreement says API use may carry extra fees.[^gcloud][^mssa]

## Renewals and price history

Ideagen may raise fees once a year on the contract anniversary, and its terms set no cap or index.[^mssa] Renewals run on Ideagen's then-current terms, and users added mid-term are charged at then-current rates.[^mssa]

Its published list prices haven't risen recently. The G-Cloud prices were the same in May 2024 and October 2025, and the January 2026 list lowered the platform fee.[^gcloud-2024][^gcloud-price][^gcloud15] On that list, going from 10 to 25 users raises the yearly cost from about £18,800 to £27,900.[^gcloud15]

Existing customers tell a different story. Three G2 reviewers report steep rises: from about $4,300 to $9,000 a year over two years, a rise "without warning", and a contract price that tripled after a forced move to the cloud version.[^g2-hike-a][^g2-hike-b][^g2-hike-c] Ask for a renewal cap in the order form.

## Contract length and exit

The FastStart page describes an annual subscription.[^faststart] Ideagen's standard UK agreement lets the order form set the term. Where it doesn't, the agreement runs for 24 months and renews for further 24-month periods unless you give 90 days' notice.[^mssa] At renewal you can't cut licences below half of the previous fees.[^mssa] Check which term your order form names.

Data is deleted after termination. You must extract it yourself beforehand, and any help is at Ideagen's discretion and cost.[^mssa] Records and lists export to CSV, PDF, XLS and XML.[^gcloud]

## How Ideagen compares on price

- [SimplerQMS](/reviews/simplerqms/) publishes a starting price of $17,500 a year for up to 15 users, including implementation, validation, data migration and training. Its terms add 5% to all prices every January.[^sq-pricing]
- [Greenlight Guru](/reviews/greenlight-guru/) publishes an entry price of $12,000 a year, with implementation quoted separately. Vendr reports a median of $43,989 a year.[^gg-pricing][^gg-vendr]
- [Arena QMS](/reviews/arena-qms/) doesn't publish prices. Our estimate is $12,000–25,000 a year for 10 users, with implementation and validation extra.[^ar-vendr]

Of these, only Ideagen has a public per-user price list. The total depends on whether validation and implementation are in the quote, so ask for both as separate lines.

[^faststart]: [Ideagen: FDA and ISO 13485-ready medical device quality management (FastStart)](https://www.ideagen.com/lp/demos/quality/fast-start-pricing-medical-devices). Vendor website, checked 1 Oct 2026.
[^faststart-ls]: [Ideagen: Quality management for Life Sciences (FastStart)](https://www.ideagen.com/lp/demos/quality/fast-start-pricing-life-sciences). Vendor website, checked 1 Oct 2026.
[^ecb]: [European Central Bank: euro foreign exchange reference rates](https://www.ecb.europa.eu/stats/eurofxref/eurofxref-daily.xml). Reference data, 30 Sep 2026.
[^gcloud-price]: [Ideagen Quality Management Professional pricing document, G-Cloud 14](https://assets.applytosupply.digitalmarketplace.service.gov.uk/g-cloud-14/documents/704432/567215567041443-pricing-document-2025-10-14-1221.pdf). Vendor price list, dated 14 Oct 2025, checked 1 Oct 2026.
[^gcloud-2024]: [Ideagen Quality Management Professional pricing document, G-Cloud 14 (May 2024)](https://assets.applytosupply.digitalmarketplace.service.gov.uk/g-cloud-14/documents/704432/567215567041443-pricing-document-2024-05-07-0813.pdf). Vendor price list, dated 7 May 2024, checked 1 Oct 2026.
[^gcloud15]: [Ideagen Quality Management Professional pricing document, G-Cloud 15](https://assets.applytosupply.digitalmarketplace.service.gov.uk/g-cloud-15/documents/704432/307017188120620-pricing-document-2026-01-26-1145.pdf). Vendor price list, dated 26 Jan 2026, checked 1 Oct 2026.
[^gcloud]: [Digital Marketplace: Ideagen Quality Management Professional (formerly Q-Pulse)](https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/567215567041443). UK G-Cloud 14 listing written by the vendor, checked 1 Oct 2026.
[^nhs-portsmouth]: [Contracts Finder: Q-Pulse for Haematology and Oncology (Portsmouth Hospitals University NHS Trust)](https://www.contractsfinder.service.gov.uk/Notice/905ce4d4-b0bf-422f-bbc4-a926363e77f1). Public contract award, 20 May 2024.
[^nhs-cht]: [Contracts Finder: Ideagen Quality Management (Q-Pulse latest version) SaaS (Calderdale and Huddersfield NHS FT)](https://www.contractsfinder.service.gov.uk/Notice/9b18c00f-7d46-411d-9596-7b15e92273a4). Public contract award, 3 Oct 2024.
[^nhs-cardiff]: [Find a Tender: WEQAS licence fee for Q-Pulse (Cardiff and Vale University Health Board)](https://www.find-tender.service.gov.uk/Notice/033665-2023). Public contract notice, 14 Nov 2023.
[^nhs-hull]: [Find a Tender: Q-Pulse management system replacement (Hull University Teaching Hospitals)](https://www.find-tender.service.gov.uk/Notice/031740-2025) and [Contracts Finder: Q-Pulse Enterprise Solution (East Sussex Healthcare)](https://www.contractsfinder.service.gov.uk/Notice/fad9c251-806f-4609-b598-f3fe247ce9f2). Public contract awards, 2025.
[^mssa]: [Ideagen: Master Software and Services Agreement, UK v28](https://www.ideagen.com/dam/jcr:c5330e95-8a42-4f06-86ca-208a55dc5917/UK%20MSSA%20v.28.pdf). Vendor contract terms, updated 24 Aug 2026, checked 1 Oct 2026.
[^g2-hike-a]: [G2: Ideagen Quality Management review by an administrator, 5 Dec 2024](https://www.g2.com/products/ideagen-quality-management/reviews/ideagen-quality-management-review-10609213). Review site, read 4 Oct 2026.
[^g2-hike-b]: [G2: Ideagen Quality Management review by an administrator, 5 Aug 2025](https://www.g2.com/products/ideagen-quality-management/reviews/ideagen-quality-management-review-11492659). Review site, read 4 Oct 2026.
[^g2-hike-c]: [G2: Ideagen Quality Management review by an administrator, 2 Oct 2023](https://www.g2.com/products/ideagen-quality-management/reviews/ideagen-quality-management-review-8686732). Review site, read 4 Oct 2026.
[^sq-pricing]: [SimplerQMS: Pricing and licenses](https://simplerqms.com/pricing/). Vendor website, checked 30 Sep 2026.
[^gg-pricing]: [Greenlight Guru: Quality pricing and packages](https://www.greenlight.guru/quality-pricing). Vendor website, checked 29 Sep 2026.
[^gg-vendr]: [Vendr: Greenlight Guru pricing](https://www.vendr.com/marketplace/greenlight-guru). Price benchmark, checked 29 Sep 2026.
[^ar-vendr]: [Vendr: Arena Solutions pricing](https://www.vendr.com/marketplace/arena-solutions). Price benchmark, checked 4 Oct 2026.