# Qualio pricing (2026)

Source: https://bestqmssoftware.com/pricing/qualio/
By Tom Muller, updated October 5, 2026
Part of Best QMS Software (https://bestqmssoftware.com/). Prices of all systems: https://bestqmssoftware.com/pricing/

Qualio hasn't published prices since 2021, and every plan carries an implementation fee. From its archived price lists and two independent signals, we estimate $12,000–30,000 a year for a 10-person team.

- Overall score: 6.8 out of 10 (#6 of 18 systems tested)
- Price: est. $12–30k/yr (Estimate for a 10-person team, Sep 2026, based on Qualio's own archived list prices (2019–2021) and two independent signals. Not published today. Mandatory implementation fee extra; amount unconfirmed.)
- Best for: You're a growing device or combined device-and-pharma company that wants a QMS your whole team will actually use, with design controls linked to Jira and data hosted in the EU.
- Watch out: Prices aren't published, every plan carries an implementation fee, and complaint handling, vigilance reporting and production records aren't dedicated features.
- Maker: Qualio, Inc., https://www.qualio.com
- Last checked: October 2026
- Full review: https://bestqmssoftware.com/reviews/qualio/

Scores out of 10:
- Compliance coverage: 7.0 (No UDI or vigilance reporting features found)
- Design controls and traceability: 9.0 (Trace matrix generation; Jira included)
- Usability: 8.0. 9.0 / 10 on G2 (663 ratings)
- Support and onboarding: 8.0. 9.1 / 10 on G2 (561 ratings)
- Community sentiment: 8.0 (4.4/5 on G2 (781 reviews))
- Affordability: 5.5. est. $12–30k/yr (Estimate from 2019–2021 list prices; implementation fee extra)
- Price transparency: 2.0. No public prices (Published until 2021; implementation fee not published)
- Try before you buy: 5.0. No free trial (Interactive tour and live demo)
- Contract and lock-in: 8.0. Annual (Terms defer to the order form; pricing page says annual. Export in PDF, XLSX and CSV; public API)
- Time to go live: 6.0. 30–60 days (Vendor estimate; 8-week onboarding; templates extra)
- EU data residency: 10.0. EU (Dublin) (Public DPA and subprocessor list)
- Budget predictability: 5.0. Renewal increases not capped (No list prices since 2021; one user reports a hike)


Qualio doesn't publish prices. Its pricing page lists three plans and asks you to "talk to us for a quote", and it says an implementation fee applies to all plans.[^pricing] Our figure for a 10-person team is an estimate, built from Qualio's own old price lists and two independent signals.

## Plans and what they include

Qualio's pricing page (checked September 2026) lists three plans:[^pricing]

- **Foundation:** 5 edit users, unlimited read-only users, 3 compliance frameworks, and quality events limited to 5 templates.
- **Growth:** 10 edit users, unlimited read-only users, 5 frameworks, unlimited quality events and the developer API.
- **Scale:** custom pricing for multi-site operations.

Both standard plans include document control, training, supplier quality, design controls and reporting.[^pricing] SSO, OneDrive and Jira are included at no extra cost.[^pricing] Qualio sells the subscription on an annual recurring model.[^pricing]

## Fees on top

- **Implementation.** Required on every plan; the amount isn't published.[^pricing] Archived versions of the pricing page said all new customers had to buy onboarding services, until at least 2022.[^wb2022]
- **Extra edit users.** Charged as an additional fee, with no published rate.[^pricing]
- **Integration Hub.** Needed for GitHub, GitLab and Azure DevOps.[^pricing]
- **Content Pathways.** Qualio's SOP templates are a paid add-on.[^pricing]
- **Extra frameworks and extra instances.** Also charged on top.[^pricing]

The validation pack provides a validation plan, a summary report and a Part 11 assessment. Qualio doesn't say whether it costs extra.[^valfaq]

## How we got the estimate

Qualio published prices until 2021. Archived copies of its pricing page show:

- **January 2019:** Starter from $850 a month, Growth from $2,500 a month and Enterprise from $7,500 a month, billed annually.[^wb2019]
- **August 2020:** annual plans from $12,000.[^wb2020]
- **January 2021:** annual plans from $14,000. The starter plan then lacked quality events.[^wb2021]

Two independent sources add to that. SoftwareConnect lists about $3,000 per user on top of the base price, without giving a basis.[^swc] MedDeviceGuide estimates $5,000–15,000 a year for small teams, also without a basis.[^mdg] That is below every price Qualio has published, so we treat it as an outlier.

Our range of **$12,000–30,000 a year** runs from the last published starting prices ($12,000–14,000 in 2020 and 2021) to the 2019 Growth plan at $30,000 a year.[^wb2019][^wb2020][^wb2021] Vendr, a price benchmark, has no data on Qualio.[^vendr]

## What a 10-person team pays

A team of 10 fits Foundation if only five people edit documents, or Growth if all 10 do, since read-only users are unlimited on both.[^pricing] Expect to pay inside our $12,000–30,000 range, plus the implementation fee in the first year. If you need GitHub or Azure DevOps links or SOP templates, add the Integration Hub and Content Pathways.[^pricing]

Applied to SoftwareConnect's base price, its per-user figure would give about $27,000 a year for 5 edit users and $42,000 for 10. It has no stated basis, so it doesn't set our range.[^swc]

## Price history and renewals

- **List prices.** The starting price rose from $12,000 (August 2020) to $14,000 (January 2021), about 17%.[^wb2020][^wb2021] Qualio has published no prices since, so there is no recent history to check.[^pricing]
- **Renewal increases.** The terms let Qualio set a new subscription fee for each renewal term after advance notice, with no cap or index.[^tos] Your only option is to give 30 days' notice before the term ends and leave.[^tos]
- **User reports.** In April 2024 one Capterra reviewer reported a price increase in the past year that Qualio wouldn't negotiate or justify.[^capterra3]

## Contract length and leaving

Qualio's terms leave the term to each order form, and its pricing page describes an annual subscription.[^tos][^pricing] Two competitor articles report three-year minimums; we couldn't confirm that from a neutral source, so check your order form. Fees are non-cancellable and non-refundable, and you can't reduce seats during a term.[^tos]

We found no exit fee in the terms. After termination you get 30 days to retrieve your data, but only if you ask in writing before the end date.[^tos] Documented exports cover documents, training, events, suppliers and the audit trail, in PDF, Word, XLSX and CSV.[^security][^permissions]

## How Qualio compares on price

- **[Greenlight Guru](/pricing/greenlight-guru/)** publishes a starting price of $12,000 a year and also charges implementation separately. We estimate $12,000–30,000 a year for 10 people, the same range as Qualio, and Vendr reports deals from $20,975 to $54,739.[^gg-pricing][^gg-vendr]
- **[SimplerQMS](/pricing/simplerqms/)** publishes $17,500 a year for up to 15 users, with implementation, validation, migration and training included. Its terms add 5% every 1 January.[^sq-pricing][^sq-terms]
- **[MasterControl](/pricing/mastercontrol/)** costs more: we estimate $25,000–72,000 a year for 10 users, plus implementation.[^mc-review]

[^pricing]: [Qualio: Plans and pricing](https://www.qualio.com/pricing). Vendor website, checked 29 Sep 2026.
[^wb2022]: [Qualio pricing page, archived 20 Jan 2022](https://web.archive.org/web/20220120131546/https://www.qualio.com/pricing). Vendor website (Wayback Machine), checked 29 Sep 2026.
[^valfaq]: [Qualio Validation FAQ](https://docs.qualio.com/en/articles/6666465-qualio-validation-faq). Vendor help center, checked 29 Sep 2026.
[^wb2019]: [Qualio pricing page, archived 29 Jan 2019](https://web.archive.org/web/20190129180816/https://www.qualio.com/pricing). Vendor website (Wayback Machine), checked 29 Sep 2026.
[^wb2020]: [Qualio pricing page, archived 4 Aug 2020](https://web.archive.org/web/20200804082617/https://www.qualio.com/pricing). Vendor website (Wayback Machine), checked 29 Sep 2026.
[^wb2021]: [Qualio pricing page, archived 10 Jan 2021](https://web.archive.org/web/20210110011950/https://www.qualio.com/pricing). Vendor website (Wayback Machine), checked 29 Sep 2026.
[^swc]: [SoftwareConnect: Qualio QMS pricing and reviews](https://softwareconnect.com/reviews/qualio/). Software directory, checked 29 Sep 2026.
[^mdg]: [MedDeviceGuide: Best eQMS software for medical devices 2026](https://meddeviceguide.com/blog/best-eqms-software-medical-devices-2026-guide). Independent buyer guide, 4 Apr 2026.
[^vendr]: [Vendr: Qualio](https://www.vendr.com/marketplace/qualio). Price benchmark, checked 29 Sep 2026.
[^tos]: [Qualio: Terms of Service](https://www.qualio.com/docs/terms). Vendor legal page (effective 13 Aug 2024), checked 1 Oct 2026.
[^capterra3]: [Qualio reviews on Capterra, page 3](https://www.capterra.com/p/134050/Quality-Management-Software/reviews/?page=3). Review site, checked 1 Oct 2026.
[^security]: [Qualio Security Practices](https://docs.qualio.com/en/articles/4071-qualio-security-practices). Vendor help center, checked 29 Sep 2026.
[^permissions]: [User Permissions](https://docs.qualio.com/en/articles/6526420-user-permissions). Vendor help center, checked 29 Sep 2026.
[^gg-pricing]: [Greenlight Guru: Quality pricing and packages](https://www.greenlight.guru/quality-pricing). Vendor website, checked 29 Sep 2026.
[^gg-vendr]: [Vendr: Greenlight Guru pricing](https://www.vendr.com/marketplace/greenlight-guru). Price benchmark, checked 29 Sep 2026.
[^sq-pricing]: [SimplerQMS: Pricing and licenses](https://simplerqms.com/pricing/). Vendor website, checked 30 Sep 2026.
[^sq-terms]: [SimplerQMS A/S: Terms and conditions](https://simplerqms.com/terms-and-conditions/). Vendor legal page, last updated 14 Oct 2024, checked 30 Sep 2026.
[^mc-review]: [Our MasterControl review](/reviews/mastercontrol/), pricing section, checked 4 Oct 2026.