# SimplerQMS pricing (2026) Source: https://bestqmssoftware.com/pricing/simplerqms/ By Tom Muller, updated October 5, 2026 Part of Best QMS Software (https://bestqmssoftware.com/). Prices of all systems: https://bestqmssoftware.com/pricing/ SimplerQMS publishes a starting price of $17,500 a year for up to 15 users, with implementation, validation, migration and training included. Its terms raise prices by 5% every January. - Overall score: 7.1 out of 10 (#5 of 18 systems tested) - Price: from $17.5k/yr (Vendor-published Starter price for up to 15 users (Sep 2026), including implementation, validation, migration and training. Per-licence prices not published; standard terms add 5% a year.) - Best for: You run a small or mid-sized device or pharma company, write your SOPs in Microsoft Word, and want implementation, validation and training included in one yearly price. - Watch out: Design controls, risk and software lifecycle are managed as documents with no native traceability, and contracts auto-renew with a 90-day notice period and a 5% yearly price rise. - Maker: SimplerQMS A/S, https://simplerqms.com - Last checked: October 2026 - Full review: https://bestqmssoftware.com/reviews/simplerqms/ Scores out of 10: - Compliance coverage: 8.0 (Validation package and ISO 27001; no UDI or eMDR features found) - Design controls and traceability: 3.5 (Design, risk and software files are documents; no trace links) - Usability: 8.0. 4.3 / 5 on Capterra (36 reviews) - Support and onboarding: 8.0. 4.9 / 5 on Capterra (36 reviews) - Community sentiment: 8.0 (4.5/5 on Capterra (36 reviews)) - Affordability: 7.0. from $17.5k/yr (Minimum $17,500 a year covers up to 15 users) - Price transparency: 6.0. Starting price only (Services included; licence prices not published) - Try before you buy: 7.0. Free trial (Guided trial after a call; interactive tours) - Contract and lock-in: 8.0. Annual (Auto-renews, 90-day notice; export to Excel/CSV plus files) - Time to go live: 7.0. 5–8 weeks (Vendor pages say 5–6, about 6 or 6–8 weeks; templates included) - EU data residency: 8.0. EU or US, selectable (Public DPA; no current subprocessor list) - Budget predictability: 7.0. Fixed 5% increase every January (Starter entry price up 27% since 2024 (now covers 15 users)) SimplerQMS publishes a starting price on its own site, which most QMS vendors don't. The price includes the services that other vendors often charge for separately. What it doesn't publish is the price of each licence type, so the exact figure comes in a sales meeting.[^pricing] ## Plans and licences The pricing page (checked 30 September 2026) lists two plans:[^pricing] - **Starter:** "Starting from USD 17,500 annually" for up to 15 users. This is also the minimum subscription. - **Team & Enterprise:** more than 15 users, quote only. There are four licence types: Viewer (free, read-only), Light, Standard and Full. Only the Viewer price is published.[^pricing] SimplerQMS says it is priced per user on a recurring yearly subscription.[^pricing] ## What the price includes The subscription includes:[^pricing] - implementation - IQ/OQ/PQ validation services - data migration - unlimited live training - QMS templates for ISO 13485 and 21 CFR 820 - hosting and 24/7 emergency phone support The pricing FAQ says there are no hidden fees and no onboarding fee.[^pricing] One cost sits outside SimplerQMS. Documents are written in Word, Excel and PowerPoint through Microsoft 365, and the vendor itself lists the need for Microsoft 365 licences as a drawback.[^tech][^qualio-page] ## How we got the price The price comes from the vendor's own pricing page.[^pricing] Listing sites copy the same $17,500 figure, so they don't count as a separate signal. Vendr has no SimplerQMS listing. An AI-generated third-party profile gives "starting from USD 15,000", probably an older price, and we don't use it.[^evidence] ## What a 10-person team pays A team of 10 fits inside Starter's 15-user limit, so the entry cost is about **$17,500 a year**.[^pricing] "Starting from" means the licence mix can raise it, and we found no signal for how much.[^pricing] With the fixed 5% increase every January, a three-year contract that starts at $17,500 averages about $18,400 a year ($17,500, $18,375 and $19,294).[^terms] Licences can be added during the term, and licence counts can only be reduced at renewal.[^pricing] Above 15 users the price is quote-only, so we couldn't check how cost grows from 10 to 25 users.[^pricing] ## Price history Archived copies of the pricing page show the Starter price rising over time: - **December 2019:** $795 a month for 3 users.[^wb-2019] - **April 2021:** €895 a month.[^wb-2021] - **May 2022:** from €995 a month from 5 users.[^wb-2022] - **May 2023 to November 2024:** from $1,150 a month for 5 to 10 users.[^wb-2024] - **February and June 2025:** from $1,200 a month for 5 to 10 users.[^wb-2025] - **September 2026:** from $17,500 a year for up to 15 users.[^pricing] The minimum a new customer pays rose from $13,800 a year in February 2024 to $17,500 today, about 27%. The plan now covers up to 15 users instead of 10, so the price per user at the cap fell.[^wb-2024][^pricing] ## Renewal terms The terms raise "all rates, prices and charges" by 5% every 1 January, and this applies to existing contracts too.[^terms] It is a fixed increase, so you can plan for it. We found no first-hand reports of renewal price hikes.[^capterra] ## Contract length and exit The initial term is set in each agreement. After that, the subscription renews automatically for one year at a time unless either side gives written notice at least 90 days before the renewal date.[^terms] A Capterra reviewer described a dispute with SimplerQMS over renewal and termination in September 2026.[^capterra] Put the notice date in your calendar. When a subscription ends, SimplerQMS exports all content as Excel metadata files plus the documents. The export is available for 15 days, and data is destroyed after that.[^terms] The pricing FAQ says the export comes at no additional charge, and the terms only require that all invoices are paid.[^pricing][^terms] ## How SimplerQMS compares on price - **[Qualio](/pricing/qualio/)** publishes no price. We estimate $12,000–30,000 a year for 10 people, plus a mandatory implementation fee that isn't published.[^ql-review] - **[Greenlight Guru](/pricing/greenlight-guru/)** starts at $12,000 a year without saying how many users that covers, and charges implementation separately. Vendr reports deals from $20,975 to $54,739 a year.[^gg-review] - **[OpenRegulatory Formwork](/reviews/formwork/)** costs 499 € a month plus VAT ($599 on its US-dollar list) for unlimited users. It has limits: complaints are logged as incidents with no documented investigation step, and it has no REST API, SAML SSO or ISO 27001 certification. Its terms describe yearly auto-renewal with 30 days' notice.[^fw-review] [^pricing]: [SimplerQMS: Pricing and licenses](https://simplerqms.com/pricing/). Vendor website, checked 30 Sep 2026. [^tech]: [SimplerQMS: Technology platform](https://simplerqms.com/technology-platform/). Vendor website, checked 30 Sep 2026. [^qualio-page]: [SimplerQMS: SimplerQMS vs Qualio](https://simplerqms.com/comparisons/qualio/). Vendor comparison page (used only for statements about SimplerQMS itself), checked 30 Sep 2026. [^evidence]: [IntuitionLabs: SimplerQMS profile](https://intuitionlabs.ai/software/pdfs/simplerqms.pdf). AI-generated third-party profile, checked 30 Sep 2026. Vendr listing checked the same day (not found). [^terms]: [SimplerQMS A/S: Terms and conditions](https://simplerqms.com/terms-and-conditions/). Vendor legal page, last updated 14 Oct 2024, checked 30 Sep 2026. [^wb-2019]: [SimplerQMS pricing page, archived 12 Dec 2019](https://web.archive.org/web/20191212210651/https://www.simplerqms.com/pricing/). Vendor website via Wayback Machine, checked 1 Oct 2026. [^wb-2021]: [SimplerQMS pricing page, archived 19 Apr 2021](https://web.archive.org/web/20210419143209/https://www.simplerqms.com/pricing/). Vendor website via Wayback Machine, checked 1 Oct 2026. [^wb-2022]: [SimplerQMS pricing page, archived 16 May 2022](https://web.archive.org/web/20220516142219/https://www.simplerqms.com/pricing/). Vendor website via Wayback Machine, checked 1 Oct 2026. [^wb-2024]: [SimplerQMS pricing page, archived 3 Feb 2024](https://web.archive.org/web/20240203170458/https://www.simplerqms.com/pricing/). Vendor website via Wayback Machine, checked 1 Oct 2026. [^wb-2025]: [SimplerQMS pricing page, archived 24 Jun 2025](https://web.archive.org/web/20250624191926/https://simplerqms.com/pricing/). Vendor website via Wayback Machine, checked 1 Oct 2026. [^capterra]: [Capterra: SimplerQMS reviews](https://www.capterra.com/p/235957/SimplerQMS/reviews/). Review site, checked 1 Oct 2026. [^ql-review]: [Our Qualio review](/reviews/qualio/), pricing section, checked 4 Oct 2026. [^gg-review]: [Our Greenlight Guru review](/reviews/greenlight-guru/), pricing section, checked 4 Oct 2026. [^fw-review]: [Our Formwork review](/reviews/formwork/), checked 4 Oct 2026.